Are you looking for software to schedule the work of your project teams? Manage your organization’s capacity? Or track the actual time spent on projects?
Teambook could be the project resource management tool for your organisation! With an intuitive interface available in your own language, easy to learn and with data secured and stored in Europe, Teambook is THE solution dedicated to project resource management.
Efficiently allocate your resources and monitor the progress of your projects, manage your capacity over the coming quarters and finally measure and optimise the performance of your teams: Teambook is the ideal tool for your business, without getting lost in obscure functionalities or bureaucracy!
Teambook is the tool that allows you to plan & schedule the work of your project teams at a glance. The planning board provides a clear overview of your organisation’s activities: who’s working on which project and when, who’s available and who’s on holiday. Zoom in from a day-to-day view to a multi-month view and find information instantly with clever visual cues.
With this level of visibility, you can take the pulse of your organisation and improve the performance of your teams!
Allocate one or more resources with a simple click or drag and drop, then specify the appropriate project whose remaining budget you can monitor in real time. Use the recurrence options to enter multiple bookings at once. And since changes are part and parcel of project life, Teambook makes it easy for you: group updates and drag-and-drop of existing allocations.
For simple, intuitive online resource management!
With a single click, the scheduler can switch between the user view and the view that groups scheduled resources by project. Again, you can create and qualify bookings by selecting a task from the pre-defined tasks or by entering a comment. And if you’re not sure when you’ll be working, you can set assignments as tentative and confirm them later.
Project milestones also help you focus resource allocation at the right time!
This high value-added module for growing organizations sets Teambook apart from the competition. Capacity Management allows you to visualize and simulate the available capacities of your resources and/or those needed to complete your projects, over a 6-month to 2-year horizon. Any discrepancies can then be viewed and reconciled, month by month.
It’s possible to automate capacity from operational planning data! Then fill in future months for each available resource, both for projects and for vacations, holidays, and other unavailabilities. Color-coding allows you to visualize under- or over-capacity situations so you can make decisions about future hiring.
Regardless of team capacity, you can enter the capacity needed for current and future projects. Allocation tools make it easy to enter the data. Once these operations are complete, you can visualize resource capacity and project demand …. and reconcile them by iterating between the two views.
In the world of professional services, time is money… Teambook’s real-time tracking feature ensures that hours actually spent on projects are recorded, approved… and invoiced!
Each Teambook user, including subcontractors, can enter the time spent on projects by week or month. A function allows you to copy planned times with a single click, simplifying this often tedious task! All that remains is to modify any exceptions and add comments if necessary.
No more time sheet chores!
Project managers and administrators can view the time teams have entered on projects. With a simple click, they can approve these entries and download detailed information for invoicing.
Teambook ensures that no time is wasted!
Teambook’s flagship features are built on a strong foundation of powerful, intuitive and visual tools. Getting started with Teambook is easy!
Projects and users are the structuring data of Teambook; they can be renamed according to your needs (e.g. « event », « consultant », etc.). What they have in common: few mandatory fields, visual elements and ease of use.
User files can be used to manage permissions, part-time work and notifications. Projects can be easily distinguished by the color of your choice, and specific fields can be added in addition to the terms client, business unit, or project manager.
Monitor your key indicators in the form of a dashboard: availability, utilization or productivity, Teambook lets you analyze in an intuitive graphical way and refine with filters. What’s more, customizable reports let you see how your organization and projects are performing.
Teambook’s menus allow you to use filters to display only the information that interests you. You can choose to save these criteria in personal variants so that you can quickly apply them later.
Teambook’s tagging system is a great way to personalize your resource management: use these tags to illustrate your consultants’ skills and make sure they’re assigned to projects that match them!
Teambook has advanced communication features and integrates with various tools to ensure that everyone, from your company to your customers, is kept informed. Organizations and companies that communicate best are the most successful. Teambook, for optimal collaboration!
Teambook is available in the form of apps, to make it easier to manage everyone’s work: displaying schedules, entering timesheets, it’s all easy on your mobile!
Team members can receive a summary of their schedule and/or any changes, as well as reminders to submit timesheets. Automate your processes with Teambook so you’re always up to date!
Teambook users can synchronize their schedules with their favorite calendar and consult it on the go, always up to date!
Keep your clients informed with a dedicated project scheduling link. Your clients can see the progress of their projects in real time. Because customer communication is the answer!
All our systems are constantly monitored, so that we are alerted to problems before they occur. Our teams put your security first.
Many companies trust Teambook. It’s the collaboration between you and our teams that drives our performance. See for yourself the state of our system in real time.
All you need is a browser connected on the web. No installation, no software, just start up in a few seconds so you can focus on your company and your customers.
Teambook uses the SSL protocol and all data is encrypted and secured in our databases.
Teambook takes care of your data and includes all the latest security measures so you can sleep soundly. Privacy and security is not just an offer – it’s a necessity!
Teambook connects to the tools you use to manage your business. Thanks to the many available integrations, you can connect your projects to Slack, synchronize your allocations with your Google or Outlook calendars, use Zapier to integrate over 300 web services, or use our API to connect to your own applications.
Optimize the planning and follow-up of your teams with Teambook’s visual and intuitive interface – Make sure time is used efficiently!
