Many project management tools are based on per-user pricing. This popular model seems simple and inexpensive at first glance: you pay a low, fixed amount per user, every month.
However, for companies with numerous projects and teams, this method quickly becomes costly!
Teambook takes a different approach: pricing based on the number of projects. This solution is systematically more economical for companies managing a large number of resources.
Let’s take a closer look at why this model gives you greater control over your costs, and how it compares with competing offers.
Understanding per-user pricing: advantages and disadvantages
Many project management tools operate on a per-user pricing model. Each team member is assigned a fixed monthly cost, which simplifies quoting and invoicing for suppliers.
This model has its advantages, especially for small teams with a limited number of projects. It allows invoicing to adjust easily to the number of active users. But as the team grows, this model becomes a major financial drag.
For example, for a team of 25 people, with an average rate of USD 8 per user, the company has to pay USD 200 per month! That’s a long way from the magic figure of less than 10 USD… and beware, costs rise as the team continues to grow.
Teambook’s project package pricing: a cost-effective alternative
At Teambook, pricing is different. Instead of bumping up the bill with each new user, Teambook adopts a « project pack » approach. This model is particularly well-suited to companies managing multiple projects with multi-disciplinary teams or a continuous flow of collaborators.
Let’s take a concrete example. Let’s imagine a typical company with 25 users and 56 projects. For Teambook, this corresponds to plan « M » (which manages a pack of 80 projects) at USD 75 per month, invoiced annually. With a competitor who charges per user, with an average cost of 8 USD per user, this same team would pay around 200 USD per month.
Over the course of a year, Teambook would generate savings of …1,500 USD! A significant difference that proves the effectiveness of project-based pricing in controlling costs.
Possible savings for small teams
Despite the fact that per-user pricing has its advantages for small businesses, as we saw above, small teams can benefit from project-based pricing.
Let’s take the case of a company with just 6 users and 35 projects. For Teambook, this corresponds to the « S » plan at 45 USD per month. With a competitor charging USD 8 per user, the bill would rise to USD 48 per month. Even so, Teambook remains competitive.
In reality, most companies that opt for digital planning tools have well over 6 users. Below this threshold, it’s often possible to use solutions like Excel. But as soon as the number of projects and users increases, per-project pricing becomes the obvious choice to save money.
Why is project-based pricing fairer?
Project-based pricing offers several strategic advantages. Firstly, it is better aligned with the company’s actual workload. Rather than invoicing each user, it takes into account the volume of projects managed, a factor often more decisive in estimating the use of a project management tool.
Secondly, it enables more predictable budget management. You can add new users to your projects without seeing costs rise exponentially. This provides essential flexibility for project managers, who can manage their human resources without worrying about ever-increasing costs with every new hire or collaboration.
Conclusion
Teambook’s project-based pricing is not only more economical, but also better adapted to the realities of modern business. Whether you have a small team or a large company with many users, this model allows you to manage your projects flexibly while keeping costs under control.
Try Teambook today and discover how you can save up to 1,500 USD a year while managing your projects efficiently.
