In project management, meeting deadlines and allotted times is a real challenge.
Without an effective planning tool, the risks of overruns, delays and lost productivity are high.
But when every minute counts, accurate planning is essential to ensure that the project stays on track.
Teambook is a solution for project managers who want to optimize time allocation and meet deadlines.
Teambook not only enables you to plan each task precisely, but also to monitor project progress in real time, and adjust schedules if necessary.
How can a planning tool like Teambook help you meet your commitments and improve productivity?
That’s what we’re going to find out.
Scheduling hours to meet specifications
When you offer a quotation to a customer, it’s based on an estimate of the resources required.
To ensure that this estimate is respected, the planning of working hours becomes essential.
A tool like Teambook lets you precisely define the tasks to be accomplished, and the hours allocated to each team member.
Every minute counted must be a minute worked.
This type of planning avoids unproductive or poorly managed hours, which can quickly put a strain on budgets.
Let’s take a concrete example.
A project for which you’ve scheduled 8 days of work.
With Teambook, you can distribute these 8 days evenly among your team members, according to their availability.
This ensures that every hour of the estimate is properly scheduled, without exceeding the established limits.
This meticulous distribution ensures that the work runs smoothly and according to schedule.
Distribute hours to avoid wasting time
One of the main causes of lost time and missed deadlines in a project is the failure to plan the hours worked on resources.
When tasks are not assigned, or team members are not informed, the risk of wasted hours – because they are over the estimate and therefore not billed – increases.
With a tool like Teambook, you have an overview of your team’s schedules, enabling you to distribute workloads easily and in advance.
By visualizing the availability of each team member, you can adapt planning in real time to avoid bottlenecks and ensure that deadlines are met.
For example, if a project falls behind schedule, you can easily adjust available resources to catch up, while avoiding overloading any individual.
One of the advantages of this precise monitoring is the ability to adjust schedules without destabilizing the project.
By reallocating hours or tasks to other team members, you can optimize the use of resources, while staying on course to meet estimates and deadlines.
Ensuring on-time delivery
Meeting the deadlines set at the initial planning stage is a major challenge for any project team.
A delay in delivery can result in financial penalties or damage the relationship with the customer.
Teambook enables project managers to define precise milestones with start and end dates, enabling the allocation of the resources needed during these phases to keep to the established project schedule.
By planning ahead, you can not only anticipate possible interruptions, but also manage your workload more effectively.
Teambook lets you adjust priorities as the project progresses, while ensuring that your team members are not overloaded.
Coordination between the various players becomes more fluid and transparent.
In this way, each task is integrated into a coherent whole that respects the overall deadline.
The flexibility offered by a planning tool like Teambook ensures responsiveness to unforeseen circumstances, while keeping the project on schedule.
Rigor and precision = time and money savings!
In short, the success of a project depends to a large extent on precise scheduling and adherence to deadlines.
A tool like Teambook helps to better distribute work hours, avoid wasted time and ensure that projects are delivered on time.
Thanks to a global view and real-time adjustments, Teambook gives project managers the ability to control every stage of the process and keep to scheduled estimates.
What’s more, Teambook’s precise planning, coupled with the tracking of actual time spent, creates a virtuous circle, since these factual and quantitative elements can be used to optimize future quotations!
To optimize your processes and guarantee successful projects, create your free Teambook account today and discover how to plan accurately and efficiently.
