Meeting deadlines is often a challenge in project management. Setting a realistic timetable means anticipating milestones, balancing workloads and providing margins for the unexpected.
With tools like Teambookyou can view your team’s schedules and adjust your deadlines according to their availability.
Why is a realistic timetable essential?
An unrealistic schedule can jeopardize the whole project: excessive pressure on teams, reduced quality of deliverables and general frustration.
A realistic timetable enables objectives to be achieved while respecting each member’s capabilities. For example, a creative agency can organize its deliverables by assigning deadlines compatible with the other commitments of its designers.
Teambook helps you plan the tasks of each member of your project teams, visualize periods of overload and readjust deadlines accordingly.
How do you build a customized calendar with Teambook?
- List milestones: Identify key tasks and milestones. For example, in a web development project, define stages such as design, development and testing.
- Estimate lead times: Use past data to estimate the duration of each task.
- Allow for the unexpected: Add a margin to prevent delays from blocking the entire project. An event agency, for example, might plan an extra week to handle last-minute changes.
- Allocate schedules to each of your resources: Taking into account everyone’s skills and availability, allocate days & slots for the coming weeks/months.
- Adjust in real time: With Teambook, you can monitor the progress of tasks and re-prioritize where necessary.
Concrete examples of how to set a realistic timetable
- Product launch: A company preparing for a product launch can plan the creation, testing and market launch phases. With Teambook, it can quickly identify when certain teams are overloaded and readjust deadlines.
- Marketing project: When creating a campaign, teams can coordinate the brainstorming, production and validation phases with realistic deadlines, while visualizing the stages in a clear schedule.
The benefits of a well-constructed calendar
A realistic schedule optimizes the use of resources, reduces tensions and improves team satisfaction. Tools like Teambook give you the visibility you need to manage unforeseen events and ensure that deadlines are met.
