Resource management solution for agencies
Successful projects start with accurate planning.
Gain visibility and allocate work with confidence, keep clients happy, and increase billable hours!
Meet project deadlines more effectively
When people and projects are aligned, deadlines don’t slip. Teambook gives you a visual view of project schedules and workloads so you can deliver work on time and exceed customer expectations.
Agencies around the world trust Teambook
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Tackle dynamic projects
Project planning is simple, fluid, and most of all dynamic, with the ability to change it as you see fit. It’s as easy as clicking, dragging and dropping to assign work to anyone. you have the power to extend, shorten, split, and transfer work at your fingertips.
Limit the overloading risk
In the fast-paced world of agencies, it is essential to find a balance between efficiency and the well-being of employees without overburdening them (overscheduling, burnout, etc.). Overtime may seem necessary to catch up, but it’s crucial to make it the exception rather than the rule. To ensure optimal productivity and avoid this risk, Teambook allows you to do just that.
Better manage project subcontractors
By using a resource management solution such as Teambook, you can streamline and improve the management of subcontractors in your project teams. This enables better coordination, smoother communication and more efficient use of resources, all of which contribute to the overall success of the project.
Anticipate last-minute changes
Your customers’ projects and requirements can change at any time.Easily adjust your plans on the fly with the certainty that it will be manageable and that no one will be overbooked.
Keep everyone informed by clearly communicating task deadlines and urgency.Have tasks where every team member can comment, share files and save time.Keep an eye on who’s doing what and be informed directly of key progress updates.
Connect with digital tools
As an agency, your resources are more than used to using digital project management and other tools. So they’ll quickly feel at ease, and your agency’s productivity will reap the full benefits!
Case studies
Subsidiary International Agency Berlin 56 employees
Subsidiary International Agency Berlin
56 employees
Issues
Deadlines that are not met, leading to stress and burnout
The solution
Marlyn S. is an account manager for the Berlin office of a large international agency. As is typical in the industry, deadlines are very tight, there are a lot of schedule changes, a lot of subcontractors involved, and a lot of pressure.
The agency juggled with Excel spreadsheets – never up to date – and shared documents – but not with everyone. Many burn-outs were reported…
On the reporting side, an intern tried to keep track of everything… Between uncertainty and error! In short, a clearly inefficient job!
But with the arrival of Teambook, and after a simple learning curve and the internship of the trainee, who has now become the agency’s traffic manager, Teambook has become the central management tool, whether for the operational planning of each member of the project teams, including subcontractors, or for monitoring the actual time spent on projects and therefore allocated to each assignment. Employees receive their schedules directly in their Outlook calendars, and reporting is updated in real time. Clients appreciate the forecast schedule they receive via a simple URL link, which allows them to see that deadlines are being met much more effectively!
Finally, this monitoring has enabled Marlyn to see that certain jobs were significantly underestimated in terms of cost and to revise its quotes accordingly. In short, it’s a win-win situation!
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FAQ
The main benefits of a resource management solution for agencies are strategic planning and project management, workflow optimisation and performance monitoring and analysis.
When choosing a resource management software package, make sure you take into account the essential functionalities, integrations with other tools, ease of use and customer support.
Free versions have limited functionalities compared to the paid versions…. but you can try Teambook for free up to 30 days, for unlimited projects and features.
Resource management software can significantly improve an agency’s operational efficiency by streamlining workflows, optimising resource utilisation and enabling effective strategic planning and project management.
Yes, resource management software is suitable for small web marketing agencies. It can help these agencies to organise and manage their resources efficiently, maximising productivity and improving profitability.
You can measure the effectiveness of resource management software by monitoring project performance, evaluating employee satisfaction, tracking deadlines and budgets, and analysing reports and key performance indicators.
