Teambook VS Runn: the best resource planning tested, for real!
Are you starting to take an interest in resource planning software? Are you using Runn but considering other options? Here’s how Teambook and Runn compare.
Both are far superior to spreadsheets. But which one to choose?
Each method has its advantages and disadvantages. So you need to choose the right software for your business. Here’s a comparison of the two main resource planning tools that should be on your shortlist.
Which is the better solution? Teambook or Runn?
Rest assured, we’re not here to overshadow our friends at Runn.io. On the contrary, we’re here to compare our 2 very similar tools, so that you can find the one that’s most compatible with your everyday needs.
Teambook and Runn are both robust and respected resource planning tools.
Teambook VS Runn: the similarities
Teambook and Runn resource planning tools are designed for companies managing multiple projects. These tools are for you if you need to plan resources for several projects, see what everyone is working on and what capacity is left.
They help professional services companies, from accounting firms to design studios, to replace the dreaded Excel spreadsheet with something easier, faster and more agile.
Resource management software, such as Teambook or Runn, offers functionalities for :
- Project management
- Skills management
- Resource distribution
- Usage management
- Budget forecasts
- Time tracking and much more.
Assigning the right resources to the right project at the right time is key to the success of dynamic organizations. This ensures that projects have the right resources, that no one is over-capacity, and identifies potential skills gaps that need to be filled through recruitment.
Teambook VS Runn: the differences
The main distinction between Teambook and Runn is that they address specific project resource analysis needs, beyond operational planning, which is fairly well covered by both tools.
On the one hand, Teambook offers a daily view, enabling specific tasks to be assigned hour by hour. On the other hand, Teambook makes it possible to establish and manage team and project capacities over a 6-month to 2-year horizon, offering a macro-steering tool that is particularly useful for dynamic companies.
What’s more, you can collaborate in real time with your team, share information and updates, and receive notifications to keep you informed of project progress. It’s a true time recording tool, allowing you to easily record and track the hours actually spent on each project by each member of your team.
Unlike Runn.io, Teambook is billed per project, not per user. What’s more, Teambook offers a free 14-day trial period. After that, it’s free if you plan less than ten projects!
Runn provides an overview of your project and resource pool, but doesn’t allow you to go into detail about the specific tasks assigned to each resource.
Project planning, reporting, integrations and user numbers are other significant differences between Teambook and Runn.
Project management
Teambook excels in its ease of resource management, whether through visual cues or drag-and-drop functionality.
Runn’s planning functions are sometimes more sophisticated than Teambook’s, but some users find Runn difficult to learn and use.
Reports
Runn offers more advanced project reporting than Teambook. Billing tracking is more accurate and easier, making it possible to monitor differences between planned and actual hours, which has a significant impact on profitability. However, some reports and authorization levels are absent or limited.
Collaboration
Teambook syncs very easily with calendars (Google, IOS and Outlook), enabling resources to update their calendars automatically without having to log into Teambook. What’s more, it works seamlessly with project management and productivity tools such as Hubspot, Slack, Jira and Asana thanks to Zapier, for example.
Runn is actively developing this area to enable data import from a wider range of tools, with integrations such as Clockify, Harvest and WorkflowMax.
Teambook and Runn APIs enable data access and customized integration with other applications.
Number of users
While Runn targets enterprises, especially large ones, Teambook focuses on small to medium-sized agile organizations, from 5 to 200 users.
How does Teambook work?
Teambook is a project resource management tool that helps you plan, organize and track your resources so you can successfully complete your projects. Teambook’s user-friendly interface makes it easy to manage your teams and their tasks. You can centralize project resources, track team member availability and manage schedules.
Teambook’s advanced functions enable you to visualize and optimize resource allocation. You can establish the capabilities of each team member, making it easier to allocate tasks. What’s more, you can collaborate in real time with your team, share information and updates, and receive notifications to keep you informed of project progress. Teambook also offers a real time recording tool, so you can easily record and track the hours actually spent on each project by each member of your team.
What’s more, Teambook is an excellent medium-term capacity management tool (6-24 months). It gives you an idea of the impact of your projects on the company in the short and long term, and lets you know whether you have enough work on hand.
Finally, Teambook can be integrated with other popular tools such as Zapier, Jira and Slack, making it easy to exchange and synchronize data between different platforms. Teambook enables you to maximize the efficiency of your projects and gives you a clear view of resource utilization, whether you’re working in a team or as a freelancer.
The advantage of Teambook, unlike Runn, is that its pricing is based on the project, not the user. For 14 days, you can test our tool free of charge.
Finally, Teambook is a made-in-Switzerland solution, with responsive, real-world support!
How does Runn work?
Runn gives you the big picture rather than the day-to-day details.
Runn is designed for project managers (and executives) who need a very high level of transparency to manage people, projects and company performance. Before you delve into specific project plans, performance and resource allocation, you can get an overview of your projects – financial performance, group resource utilization, projected benefits, etc.
Unlike Teambook, Runn doesn’t worry about team members’ daily calendars and to-do lists. They’re not as granular.
You can create projects, phases, milestones and tasks in Runn’s project planner – and allocate resources accordingly – but the exact tasks are not specified. However, you will be able to see blocks of time in the schedules of people assigned to particular projects, and leave notes on what the assignment involves.
You can sort by function or skill in the staff planner, or use powerful filters to view capacity, availability and utilization at team or individual level. So you can immediately see the impact of different project combinations on workload, now and in the future.
Discover other alternatives to Runn.
Teambook VS Runn : which pricing for these 2 tools ?
Logbook
Free planning for 10 active projects (unlimited number of users)
Packages ranging from $45 to $90/month, depending on the number of active projects.
Run
Free for less than 5 users, limited functionality.
Pro: $10/managed person/month
Company: Contact sales department
Teambook VS Runn: you’re on the right track
Yes, you’re already on the right track, whether you’re considering Teambook or Runn for your resource management needs.
Your choice will infinitely improve your life if you’re currently using spreadsheets or some other manual method of managing resources and capacities.
It’s quicker and easier to allocate the right resources, identify and use spare capacity, recruit at the right time and keep workloads at a reasonable level, meaning happier people do their best work.
We hope our comparison between Teambook and Runn has helped you understand the difference between the two, so you can make a confident decision for your business.
Are you still unsure…?
Try it before you decide!
While illustrations and comparisons are useful, there’s no substitute for individual experience. That’s why it’s so easy to try our product. A free trial of 14 days is available to see if it’s right for you, with no need to enter your bank details. Or book a demo with us – to find out how Teambook can help you manage your people and projects, to the benefit of your performance.
